Office Assistant Job Description

The Office Assistant is responsible for supporting the administrative processes and assisting in the day-to-day operations. This is a part-time, non-exempt, entry level position. Work hours will be Monday through Thursday with evening and possible weekend & holiday hours as required. The office manager will report to the gym manager and perform the following responsibilities:

Essential Functions:
  • Daily oversight of daily business operations. 
  • Provide excellent customer service and help to create and maintain a welcoming and professional environment.
  • Work effectively with parents and staff to develop and maintain parents' confidence in the staff and program, including collecting information and preparing reports and correspondence as needed.
  • Submit and process registration , transfers, drops, annual fees, new hire paperwork. Prepare handouts, Emails, Calendars and keep bulletin boards up to date. Keep track of customer and staff information, including forms and incident reports.
  • Assist with planning, organizing and implementing programming throughout the year, including classes, teams, break programs, late nights, summer camp and special events.
  • Learn and be able to use the Jack Rabbit system for checking rosters ,attendance and understanding member status. Proactively update and maintain the Gymnastics program database.
  • Keep track of inventory, including equipment, Office Supplies,first aid supplies, program supplies and Pro shop supplies & sales.
  • Maintain the safety and cleanliness of the gym and submit maintenance and office supply requests when needed.
  • Participate in training sessions and attend mandatory meetings as scheduled.
  • Work closely and in partnership with the Gym Owner, Gymnastics Director and Cheer Director.
  • Work effectively with Directors to ensure everything is organized for Summer Camp, including enrolment flyers ,Calendars and Unform orders.
  • Support and fully participate in the culture of the organization. Be available for special assignments including assisting other departments with events.
  • Regular, predictable attendance is required.
  • Perform other duties as assigned by supervisor(s).
Minimum Qualifications:
  • GED or high school diploma required.
  • Two years of office management experience preferred.
  • Experience working with children preferred.
  • Knowledge of gymnastics & cheer preferred but not required.
  • High level of proficiency in Microsoft Office, Google Docs and Canva
  • Strong interpersonal, written, and verbal communication skills.
  • Detail oriented. Able to work in a fast-paced and changing environment.
  • Flexible and able to handle multiple projects at the same time.
  • Ability to understand the relationship of information and its effect throughout all processes and programs.
  • Capacity to assist in planning events and activities.
  • Be consistent and reliable in arrival and attendance to assure the proper operation of the program.
  • Must be flexible with work schedule in order to participate in special programs, staff meetings and department and agency wide events.
  • Must be able to lift up to 50 pounds.
  • Maintain confidentiality in all aspects of the position.
  • Proven track record of utilizing good judgment and decision making skills to be able to work independently.
  • Must have a proven track record of intermediate accounting and math skills to process payments and assist with invoices, purchase orders and budgeting.
  • Current American Red Cross First Aid, CPR and AED certificates or ability to obtain certification
Agency Information:Park Elite Sports Gymnastics & Cheerleading  Facility  of Livingston brings the community together by providing Club sports at a higher level to the youth of the community.  Park Elite Sports  is an equal opportunity employer (EOE).

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